Contact the Osage County Court Clerk

Meet the Osage County Court Clerk

Lavendar Carroll serves as the Osage County Court Clerk, with Heidi Kastning as 1st Deputy. The office maintains the official records of the District Court in Pawhuska. It processes legal filings, manages case files, and supports the day-to-day administration of court services for the county. This is the office that opens a case, stamps each document, and keeps the file for the life of the matter and beyond.

The Court Clerk works under the Oklahoma court system rather than the county commissioners. District Courts are the trial courts of general jurisdiction in Oklahoma, and the Court Clerk is the records arm for that court at the county level. The clerk does not decide cases or give legal advice. Staff can tell you how to file, what a fee is, and how to get a copy, but they cannot tell you what to put in a petition.

Oklahoma's courts are supported statewide by the Administrative Office of the Courts under the Oklahoma Supreme Court. The Administrative Director of the Courts page explains how that office backs district and appellate courts with administration, interpreters, and mediation services.

That statewide structure is why an Osage County case can be searched through the same Oklahoma court systems used in every other county. The local Court Clerk still holds the paper and certifies the copies, but the case-management framework reaches across the whole state.

Court Clerk vs County Clerk in Osage County

Oklahoma splits public records between two offices that sound almost the same. The Court Clerk handles court cases and marriage licenses. The County Clerk handles land records, recording, and county government records. Christina Talburt is the Osage County Clerk, and her office sits across the Grandview campus at 601 Grandview Avenue, while the Court Clerk is at 600 Grandview in Room 304. Sending a deed request to the Court Clerk, or a divorce record request to the County Clerk, slows everything down.

The split is easiest to see in a side-by-side view. Use the table to decide which office to call before you go.

Land records and county public-record requests run through the Osage County Clerk page and its forms list. The county also links a vendor portal for searching recorded land documents.

That portal is reachable through OKCountyRecords, which the county uses for land documents. It is not a court case system, so a divorce decree or a criminal file will not appear there. For those, the Court Clerk is the office to contact.

Court Records the Osage County Court Clerk Keeps

The Court Clerk records, files, and permanently maintains District Court proceedings for the county. That covers nearly every kind of case a state trial court hears. The office also keeps the running list of court dates and the official transcripts that court reporters submit. When a case is sealed or restricted by law, the clerk still holds the file but controls who may see it.

• Civil cases and small claims
• Criminal felony and misdemeanor cases
• Probate, guardianship, and conservatorship matters
• Juvenile and youthful offender cases
• Domestic relations and family cases
• Marriage licenses and appearance dockets
• Word-for-word transcripts filed by court reporters

Most of these files can be searched online before you ever call. The county links its court records to On Demand Court Records, and the Court Clerk also points the public to the Oklahoma State Courts Network dockets. A broader walkthrough of those tools lives on the Osage County court records page. The clerk's counter remains the place for certified copies and for older files that are not digitized.

Marriage Licenses at the Osage County Court Clerk

Marriage licenses in Osage County are issued by the Court Clerk, not by the County Clerk and not by the state health department. The Court Clerk page lists marriage licenses among its services and asks callers to phone 918-287-4104 and ask for the marriage license clerk. Oklahoma Vital Statistics confirms the pattern: the state issues birth and death certificates, while the county Court Clerk issues and files marriage and divorce records.

A marriage license application asks both applicants for the same core information. The fields below reflect what Oklahoma county Court Clerks generally collect. The Osage form is not posted online, so confirm the exact documents and payment method with the office before you go.

Statewide, Oklahoma county Court Clerks commonly charge $50 for a marriage license, or $5 with a qualifying premarital counseling certificate. Treat those figures as state context and confirm the Osage amount and payment method with the Court Clerk. Older marriage entries can be located through the Oklahoma Historical Society marriage search by first name, last name, and year, but certified copies of an Osage license still come from the Court Clerk. Divorce records are District Court files held by the same office, and the Osage County marriage and divorce records page covers those in detail.

Paying Court Costs and Fines

The Court Clerk collects fees for licenses, court costs, fines, and other charges in a case. Payments can be made online, in person at Room 304, or by mail where the office accepts it. Online payment runs through two systems the county and court link from their pages.

On Demand Court Records handles many disposed cases and some pending citations. Its payment page covers fully disposed traffic, felony, misdemeanor, and wildlife cases with a final disposition, plus undisposed traffic citations when the person enters a guilty or no-contest plea on or before the appearance date. The Oklahoma State Courts Network e-Payments system handles outstanding balances in participating District Courts.

Important: OSCN e-Payments needs a case number, citation number, or payment plan number to find a balance, so have that number ready before you start.

How to Request a Certified Copy

A certified copy carries the clerk's stamp and signature proving it is a true copy of the court's record. Courts, agencies, lenders, and other states require certified copies for official use. A plain printout from an online search does not carry that certification and may be rejected where an official copy is needed.

1. Find the case number first. Search the party name on ODCR or OSCN, or call 918-287-4104 and ask staff to locate the case.
2. Decide which documents you need certified, such as a divorce decree, a judgment, or a marriage license, and how many copies.
3. Contact the Court Clerk by phone or at the Room 304 counter to confirm the copy and certification fee and the accepted payment method.
4. Submit the request with payment in person or by mail, and provide a return address if you want copies mailed back.
5. Pick up the certified copies at the counter or wait for them to arrive by mail.

Records Request Details to Have Ready

The Court Clerk takes court record requests by phone and at the counter rather than through a single online form. Having the right details ready lets staff pull the file quickly. The county's separate public-record process for county-government records uses the County Clerk's Request For Public Records Form, which is a different track for land and county documents.

The County Clerk forms page lists the Request For Public Records Form alongside its land-record forms. Use that route only for county-government and land records, not for court case files.

ADA Accommodations Through the Court Clerk

Court Clerk Lavendar Carroll is the ADA Coordinator for the Court Clerk's Office. People who need an accommodation to do business at the office or to take part in a court matter can ask for help in advance.

Requests go to 918-287-4104 or lavendar.carroll@oscn.net. Accommodation requests tied to a courtroom or a judge's chambers are handled through the assigned judge's office, so the Court Clerk can point you to the right contact. The Osage County Courthouse was noted as undergoing renovation in late 2025, so it helps to confirm room access and entrances before a visit.

Note: Call ahead about an accommodation so the office has time to arrange it before your court date or counter visit.

Osage County Court Clerk Fees

Court copy and certification fees are collected at the Court Clerk's counter, while the county also publishes a separate fee schedule that covers County Clerk recording and copy charges. A specific per-page court copy fee for the Court Clerk is not posted online, so confirm the current amount by calling 918-287-4104 or checking the county fee page. The County Clerk figures below are land-record fees and are listed for comparison, not for court files.

Sheriff's Office records, such as incident reports, are a separate track with their own fees handled by the Records Division, not the Court Clerk. The Sheriff's Office records site shows the report-copy and certified-page charges for those documents.

Keeping these tracks straight matters because the fees, forms, and offices differ. Court costs and certified court copies come from the Court Clerk, land-record charges come from the County Clerk, and report fees come from the Sheriff's Records Division. The full county fee schedule is posted on the Osage County fees page.

Forms and Online Filing

The Court Clerk files documents but does not draft them or give legal advice. Self-represented filers prepare their own petitions and forms, then bring or send them to the office. Attorneys and many filers use the statewide electronic system rather than paper.

• Oklahoma e-filing portal - register to file District Court documents electronically
• OSCN dockets - view daily docket and District Court reports
• On Demand Court Records - search Osage cases and pay eligible balances

The Oklahoma Unified Case Management System runs the e-filing portal, which requires registration and follows Rule 31 rules on protecting personal identifiers. Filers who are unsure whether to file in person or online can call the Court Clerk at 918-287-4104, and staff will explain what the office accepts for a given case type.